United States of America: Administrative Assistant

THE ORGANIZATION
The United States Institute of Peace (USIP) prevents, mitigates and resolves violent conflicts around the world by engaging directly in conflict zones and providing analysis, education and resources to those working for peace.
USIP VALUES
These are the values we expect each USIP employee to live up to in their work and in their interactions with their colleagues.

• Commitment

• Respect

• Teamwork

• Accountability

• Openness

SUMMARY

This position serves as program management support for the various activities and staff in the Academy, specifically for the Fellows and Academic Outreach programs. This position will also serve as an administrative liaison between the Academy and the core administrative team of the broader ACT program and provide assistance with the Academies web pages.

MAJOR DUTIES AND RESPONSIBILITIES

• Provides administrative oversight and project management support for key Academy programs including coordination and implementation of day-to-day operations. Provides creative solutions to problems, works independently on an array of projects, and applies sound administrative competencies;

• Provides contract management support activities, including processing invoices and monitoring payment of contractor services.

• Manages administrative support for the USIP Fellows Program, including organizational assistance with fellowship competitions—including a peace dissertation prize--for Peace Scholars, Senior Fellows and military fellows and cadets;

• Oversees on-boarding and off-boarding procedures for Fellows, including liaising with HR;

• Monitors and assists with maintenance of website pages related to Fellows, program applications, and non-violent movements, as well as the document management system, databases, Intranet pages, and contacts;

• Assists with scheduling and logistics for events and occasional third party travel;

• Serves as the primary administrative liaison between the Academy and the core administrative team of the broader ACT program;

• Other duties as assigned.

QUALIFICATIONS

• Bachelor's degree in business management or related field preferred or equivalent combination of education and experience required.

• One (1) or more years related business or administrative experience to become familiar with general accounting and budgeting principles and coordination of major office activities required.

• Strong communication skills and an ability to work on many projects simultaneously.

• Strong skills in the Microsoft Office Suite, particularly MS Word, MS Outlook, and MS PowerPoint, is a must.

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

Compensation is commensurate with qualifications and experience.

HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:

1. Completed employment application including titles, dates of hire and salary history.
2. Cover letter
3. Resume
   If a link does not appear on your screen to "Complete your Application", please go to www.usip.org/work-us to submit your cover letter and resume.
   If you are having problems submitting your online application, please try another browser (Chrome and Firefox work best). If the “Email your Resume” button does not respond, right click on the button and select 'copy shortcut' or 'copy email address' and send your resume to the copied email address using your personal email account.

For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

PI96271859

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