Country: United States of America
Closing date: 20 Dec 2018
If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.
We are a nonpartisan institute chartered by Congress to tackle the world’s toughest problems. Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders – to promote knowledge and practices that prevent, mitigate and resolve violent conflict. To learn more about USIP programs and job openings go to https://www.usip.org/about/careers. The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field.
JOB BRIEF
Provides administrative support to program management and other program staff as they accomplish the mission of the Africa Program program, specifically the Sudan and South Sudan portfolio. Reports to the Program Manager for Sudan and South Sudan.
TARGET SALARY RANGE
Grade 7, $45k - $47k
The Institute uses the General Schedule salary tables for administering compensation. Offers of employment are determined based upon candidate qualifications, related experience, internal equity and amount budgeted for the position.
RESPONSIBILITIES
- Assists in establishing and maintaining administrative policies and procedures to manage the day-to-day operations of the Africa program.
- Responds to questions regarding general administrative procedures and standards.
- Maintains electronic and written program-related files and documents.
- Schedules internal meetings and activities.
- Makes domestic and international travel arrangements for staff, contractors, and invitational travelers by obtaining and coordinating travel schedules, reserving overnight accommodations and transportation modes, and by obtaining and delivering tickets to the traveler.
- Processes and ensures payment of travel authorizations and vouchers, contract awards, and vendor invoices.
- Manages the day-to-day coordination of and communication with vendors and supports training material preparation as needed.
- Contract management, contract execution; including requisitions, invoice processing, and payment monitoring. Coordinates the resolution of any problems with the USIP finance and procurement staff.
- Coordinates with the USIP Finance team to obligate and expend funds, track budgets, resolve issues, and generate budget and financial reports to help monitor program budgets.
Performs other duties as assigned.
QUALIFICATIONS
- Applicants must be U.S. citizens or nationals of countries listed in a U.S. Collective Defense Arrangement per the Department of State. To see a list of those countries, go to http://www.state.gov/s/l/treaty/collectivedefense/index.htm.
- Two (2) or more years related administrative experience; familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
Strong skills in the Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel, is a must. - Experience with Momentum/Pegasys financial management system strongly desired.
- Experience with QuickBase strongly desired.
- Bachelor's degree in management or business-related field preferred, or equivalent combination of education and experience.
- Strong computer skills in database usage is preferred.
- Strong time management skills with the ability to prioritize work and meet deadlines.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
Compensation is commensurate with qualifications and experience.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
- Completed employment application including titles, dates of hire and salary history.
- Cover letter
- Resume
For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
How to apply:
To apply for this position, please use the following URL:
https://ars2.equest.com/?response_id=a3a3be87ed2dcb96b6f9cf082be8f5c8