Uganda: Director of Financial Management and Operations, Uganda

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, ensure availability of safe abortion services and post-abortion care, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Program Overview

Pathfinder is seeking a Director, Financial Management and Operations for the Uganda Expanding Family Planning Options program. The USAID’s Expanding Family Planning Options program will focus on increasing FP service options and improving quality of FP services in the public and private sectors as well as building demand for modern contraception. This activity will be complemented by linkages to and coordination with other USAID/Uganda activities including health communications and systems strengthening activities as well as contraceptive commodity procurement.

Position Purpose

The Director, Financial Management and Operations has primary responsibility for overall financial management and administration of the activity. S/he will be responsible for management of all accounting and sub-grants and ensure financial operations are in compliance with USAID regulations.

Key Responsibilities

Financial Management

• Oversee the project’s management of financial functions ensuring donor/contract compliance.
• Develop and prepare budget forecasts and manage expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
• Report on financial results and approve monthly/quarterly operating plans and reports.
• Assist the COP in the successful implementation of the project including the timely completion of high-quality, budget forecast and financial statements.
• In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building.
• Oversee sub-grantees/sub-contractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance team and senior management team; assess any changes necessary.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to members of senior management team.

Operations Management

• Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc.
• Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
• Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
• Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.
• Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners.
• Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the project team. Monitor the security situation and provide leadership for staff in emergencies.
• Protect the organization’s resources and assets and ensure efficient usage in accordance with project goals.
• Establish information technology systems and operational facilities to support project staff and programming.
• Assist COP in addressing financial and operational issues related to the project.

Basic Requirements

• Degree in Business Administration, Finance, Accounting, or other relevant field.
• Eight (8) years of experience in administrative and financial management of large-scale, complex, international development assistance programs.
• Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
• Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
• Experience managing USAID contracts and overseeing international and local subcontractors and grantees.
• Demonstrated success managing multi-million dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accurate, timely reporting.
• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Demonstrated experience in managing and supervising a team.
• Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
• Must have outstanding interpersonal skills and be eager to work in a multicultural organization.
• Fluency in spoken and written English required.
• Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
• Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• Ability and willingness to travel In-county as well as to the US Headquarters. Travel throughout the project area in Uganda will be required.

Please Note: This position is contingent upon project award and funding.
Pathfinder International is proud to be an Affirmative Action/Equal Opportunity Employer

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