DESCRIPTION/RESPONSIBILITIES:
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Program Specialist (PS) will support USIP’s work on Burma. The PS provides overall support by providing project/program management implementation, and day to day programmatic and administrative support. The PS develops and updates informational material, conducts research, maintains program databases, and supports budget and contract management activities. This position is based in Washington DC and reports to the Burma Program Officer.
TARGET SALARY RANGE
Grade 1o - $71,000 - $73,000
The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.
RESPONSIBILITIES
Programmatic Support:
* Supports research and writing as needed.
* Monitors political events, conflict resolution, prevention, and fragility developments as it relates to Burma.
* Provides regular input on the development and tracking of the overall program calendar, workplan, and milestones.
* Manages the coordination of meetings with internal and external stakeholders that contribute to the program and follow up on action items to ensure their completion.
* Assists in reporting and tracking activities of project implementation and support coordination to collect required M&E data and create analyses and reports of project progress that meet standards and objectives.
* In collaboration with the team, develop, edit, and update concept notes, proposals, program and project reports, and informational items for internal USIP staff members and external audiences (e.g., progress reports, web content, project pages, special reports, fact sheets, etc.).
* Assists the program staff in setting up administrative procedures for projects by designing or optimizing filing systems, tracking systems, mailing lists, etc.
* Assists and guides with tasks and work of program team, including HQ-based staff and staff based in the field, as requested.
* Updates program policies and procedures for compliance.
Procurement, Finance, Budget, and Travel Support:
* Generates routine budget and financial reports, and analyzes the program budget (e.g., monitors expenditures, schedules payments, and reviews budget reports) to develop recommendations for program leadership on budget-related matters.
* Helps reconcile the budget of the program by ensuring obligations are expended and tracking the budget using financial software.
* Provides contract management and execution support, including drafting contracts and budgets, and processing and tracking requisitions, receipts, and invoices. This is done in collaboration with HQ-based staff.
* Provides technical advice to program staff on contract-related requirements.
* Ensures administrative travel processes for domestic and international travel for self and program staff.
Event Planning:
* Manages the development and execution of event and publication strategies in collaboration with the team and under the guidance of the project/program/center leadership.
* Coordinates all logistical arrangements for program events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.
* Develops promotional and informative descriptions of events for internal USIP staff members and external guests.
* Coordinates domestic and international travel and overnight accommodations for event participants.
Knowledge Management:
* Responsible for building and maintaining project databases with after-action reporting, quarterly and final reporting, tracking of programmatic decision-making, correspondence with U.S. Government partners, and ensuring the capture of institutional knowledge and lessons learned within the database.
* Ensures that project databases, files, and contacts are organized and maintained.
Performs other duties as assigned.
QUALIFICATIONS
* Bachelor’s degree in international relations or related field required. Master’s degree preferred.
* Two (2) or more years of relevant work experience with a Master’s degree or four (4) or more years of relevant work experience with a Bachelor’s degree, preferably related to Burma, required.
* The ability to anticipate program needs and challenges and, more importantly, develop options for addressing those needs and challenges is required.
* Excellent written and oral communications skills are required.
* Ability to work as a team player.
* Experience with budgets and cost management.
* Strong skills in Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel. Strong computer skills in database usage are preferred.
* Strong time management skills with the ability to prioritize work and meet deadlines.
* Experience organizing conferences and meetings and making domestic and international travel arrangements preferred.
* Excellent communication and relationship building skills and familiarity with managing different communication styles.
* Proficiency in a language relevant to the study of Burma preferred.
* Oral and written fluency in English required.
All applicants must be US citizens to be considered for positions with USIP.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume
For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
How to apply
To apply for this position, please use the following URL:
https://ars2.equest.com/?response_id=832bcccd7cf81c6e016c98fcfc486e96