Country: United States of America
Closing date: 14 Dec 2016
The Organization
The United States Institute of Peace (USIP) prevents, mitigates and resolves violent conflicts around the world by engaging directly in conflict zones and providing analysis, education and resources to those working for peace.
USIP Values
These are the values we expect each USIP employee to live up to in their work and in their interactions with their colleagues.
Commitment
Respect
Teamwork
Accountability
Openness
Summary
The Administrative Assistant position provides administrative support to USIP's Asia Center. This position reports to the Senior Program Manager for the Asia Center.
Major Duties and Responsibilities
Administrative Support:
- Schedules Asia internal meetings and activities. Maintains team calendar.
- Manages the schedule of the Vice President.
- Assists with events as needed.
- Orders office supplies for the department or program.
- Responds to questions regarding general administrative procedures and standards.
Travel /Procurement / Finance:
- Makes domestic and international travel arrangements and overnight accommodations for staff and invitational travelers by obtaining and coordinating travel schedules, reserving overnight accommodations and transportation modes, and by obtaining and delivering tickets to the traveler.
- Process travel visas, authorizations, advances, vouchers, reimbursements, and other travel-related expenses.
- Processes invoices and coordinates with finance on payment and reimbursement inquiries Serves as the Asia Center Contracting Officer Representative (COR), awards contracts on behalf of USIP up to $5,000.
Performs other duties as assigned.
Qualifications
- Bachelor's degree or equivalent combination of education and experience required.
- Two (2) or more years related administrative or financial experience; familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities required.
- Strong organizational and time management skills with the ability to prioritize work and meet deadlines.
- Strong written and verbal communication skills.
- Computer skills including database usage, the Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel, is a must.
- Highly motivated individual who is a self-starter with strong attention to detail.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
Compensation is commensurate with qualifications and experience.
HOW TO APPLY To be considered for this position, please submit a complete application package consisting of: 1. Completed employment application including titles, dates of hire and salary history. 2. Cover letter 3. Resume
If a link does not appear on your screen to "Complete your Application", please go to www.usip.org/work-us to submit your cover letter and resume.
If you are having problems submitting your online application, please try another browser (Chrome and Firefox work best). If the “Email your Resume” button does not respond, right click on the button and select 'copy shortcut' or 'copy email address' and send your resume to the copied email address using your personal email account.
For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
PI95925938
Apply Here: http://www.Click2Apply.net/d5jkw9tfkm
How to apply:
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