Iraq: Administrative Assistant, Baghdad - ADMIN01316-00001

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.

We are a nonpartisan institute chartered by Congress to tackle the world’s toughest problems. Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders – to promote knowledge and practices that prevent, mitigate and resolve violent conflict. To learn more about USIP programs and job openings go to https://www.usip.org/about/careers. The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field.

JOB BRIEF

The Administrative Assistant provides administrative and logistical support to USIP’s programs, including coordinating meetings and events as needed and in close coordination with USIP’s strategic partner, Sanad for Peacebuilding, and USIP’s Regional Hub based in Tunisia accordingly. The administrative assistant is under the supervision of the Iraq Country Manager. This position is for national hires only.

This is a Fixed-Time Term Personal Services Contractor position.

RESPONSIBILITIES

• Manages and coordinates logistical support, including USIP’s drivers;
• Provides translation and interpretation from Arabic to English and English to Arabic;
• Coordinates daily check in procedures with Tunis Hub and Erbil office;
• Ensures that new administrative procedures are being implemented accordingly by Iraq staff.
• Supports efforts to organize USIP documentation library for programs and financial reports in coordination with program teams and Tunis Hub.
• Develops and maintains master calendar of USIP programs, activities, and events, etc.
• Maintains and updates master index of all USIP points of contact, networks, and key individuals and organizations critical to USIP programs and objectives.
• Responsible for Office Management planning and implementation, including but not limited to; inventory, storage, procurement of goods and services, office maintenance, etc.
• Manages and coordinates internal travel, lodging, and transportation of and for Iraq field staff as required.
• In coordination with Tunis Hub, manages and coordinates external travel of Iraq field staff as required.
• Travels occasionally and as needed to other parts of the country, including Basra, Erbil and Sulimaniya to assist in meetings and events held. Other travel is anticipated to Tunis for USIP regional events, such as the annual team retreat and potentially to USIP HQ in Washington, DC.

Performs other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in related field, such as business management/administration, desired.
• Minimum of three years of administrative support experience in high operational tempo environment.
• Proficiency in Microsoft Word, Excel, Outlook, is a must.
• Knowledge of operating standard office equipment.
• Excellent communication skills – Written and Verbal.
• Ability to prioritize projects, work with minimal supervision, and exhibit strong problem-solving skills.
• Good research skills and attention to detail.
• Strong organizational skills.
• Strong verbal and written English language skills required.
• Valid Driver’s License required.

POST CONDITIONS

• Working hours:Full time (40 hours/week)
• Location:Baghdad
• Salary:Compensation is commensurate with qualifications and experience
• Reporting line:Country Manager
• Starting date:ASAP

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

Compensation is commensurate with qualifications and experience.

HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:

1. Completed employment application including titles, dates of hire and salary history.
2. Cover letter
3. Resume

For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

To apply for this position, please use the following URL:
https://ars2.equest.com/?response_id=f41aec3f2342de771dd1a4b91c71b658